Kerstin, Doug, and I met last Friday about the EDI invoices and this is what we concluded:

1. Raimonda and Doug will be responsible for EDI invoice downloading.
2. Online only invoices. Doug will download these invoices, post payments, and verify orders and access of titles.
   
3. Print and print + online invoices. Raimonda will download these invoices and verify order numbers. Sonia will post payments and will forward online titles to Doug.
   
4. We all agreed that we should get direct notification of new EDI invoices available for download in our mailboxes. Vendors have been notified to make necessary changes into their distribution lists and add Raimonda’s and Sonia’s names.
   
5. EBSCO and HARR invoices will be downloaded when the paper copy arrives. SWETS invoices will be downloaded at the time of e-mail notification – SWETS doesn’t send paper copies of invoices.
6. In order to keep each other informed about the completed downloads, we agreed to modify the subject line of a notification (in Outlook) after the invoice is downloaded. To do this, we will add the following note at the beginning of the subject line: “Done. Initials. Date.” and Save.

A last! The Esco EDI Serials Invoice Corrections Project has started. All records listed are being revised. Corrections, changes, annotations, vendor contact and, creating new order records are some of the most popular items in the working day menu. Or should I say in the daily “Things to do List”?.

Some of us at the Serials Unit are working on the Print Items records and, When we finish it, Doug Kiker in the Electronic Resources will take care of Online item records, also updating the records and making the necessary changes to correct them..

I am pleased this project is finally happening because it will make our job easier in the long run and, I am glad to be able to share the good news with everyone posting them  in our own A&L Blog………!!!!! It is great! Congrats to all involved in its creation!

Sonia

After speaking with Peter in Facilities, we have invented a “street address” for UPS & Blackwell’s. I’m going to be pursuing this further with UPS, though, so that we won’t have to use ANY street address for ANY vendor. For now, though, this is what you’ll see on the boxes, (and is what I encourage everyone else to use, so that we at least have one standard address):

Acquisitions & Licensing, [your unit here]
200 SMA, Smathers Library East
689 Service Dr.
University of Florida
Gainesville, FL 32611

Facilities knows to expect packages with this new address, and I’ve also spoken to Wayne (our UPS driver), so we shouldn’t experience any problem with delivery of our UPS shipments.

If anyone else in other units (or departments) has encountered a similar problem with UPS deliveries, please let me know. Thanks!

I just wrote my short bio and now I need to work on an Ebsco project.

Go check it out. It’s really nice and now folks will be able to actually see the data on the screen during training sessions.

Can anyone clarify this post from the front office? “A Library Town Meeting will be held this Friday, January 25^th, 3p-4:30p in Smathers Room 1A.  The topic will be library reorganization.” 

Hello everybody. Looking forward to making this the quickest channel of communication in A&L. So in the spirit of what I just said:

Raimonda: I’ve run through the list of print titles that will morph to eResource titles next fiscal year. Where we have already received and paid for the print title this year, I’ve re-encumbered .01 on the eResource continuations budget now so that, at budget roll-over time, the encumbrance will go forward on the eRes line instead of the old print line. There were 4 titles we haven’t yet received/paid, so I’ll keep revisiting those until they’re either received/paid for or it’s time to  prepare for rollover-usually mid-June.

This site might prove useful to the Monographs Unit; it’s located on ALA’s ALCTS page: http://www.ala.org/CFApps/bookdealers/index.cfm

Has the book dealers divided up by large regions of the world, which includes an interactive map and search engine.

A & L has a new web page template – go to our homepage (http://www.uflib.ufl.edu/acqlic/) to see what it looks like. Jason & Travis are working on converting the unit pages using this template, and we are having discussions on how we would like the inner pages to look – perhaps developing another smaller template for this purpose. It’d be helpful if the unit managers and/or staff responsible for the unit web pages would get together with J & T to work out the details for each page. Let us know what you think of the new template.