E-Resources Unit:
* Serials Solutions task force
* Coordinating workflow with the other A&L units
* MyiLibrary

Monographs Unit:
* EDI invoicing
* Ordering lost item replacements
* Ordering individual e-books
* Shelf-ready ordering

Paying Unit:
* Vendor credit tracking within Aleph
* e-Resources database tracker
* Revising Monograph Unit Acquisition Plan
* Created and now publishing the All Managers Report
* 0910 budget cut proposal

Serials Unit:
* Print subscription cancellations
* Consolidation of standing orders with Blackwell
* JSTOR project

“UF Aleph REPT client (this includes all ARROW reports) is down today while the REPT database is synched with the newly refreshed PROD database.”

— HR report: 9 mth. faculty and 10 mth. staff work schedules have been worked out by HR. Once a faculty or staff person begins working such an appointment it’s permanent. Also, the schedule must be agreeable to supervisors and departments.

— Facilities: MSL’s 2nd and 3rd floors are going to be renovated over the semester break – a new circ desk and study areas, new carpet and painting, etc.

— HSCL integration: Acquisitions will be making invoice payments in PeopleSoft from posts the HSCL staff input into Aleph. Judy is setting up a meeting with her, Rachel, HSCL administrators, Jack & I to talk about the procedures we’ll use and other questions or issues affecting the TS integration.

— Space Planning: Judy stated that Acq. & Cat. are occupying ‘prime real estate’ and would like to use the rooms for study space or collaborative research areas. She wants to find new space for the two departments so Admin is considering renting a floor in a building (yet to be built) near Waldo & NE 23rd Ave. – on the “East Campus”. This building would be brand new and might offer expanded space that could be tailored to our specific needs. Betsy & I are asking for feedback from the staff: at this coming Monday’s Unit Managers Meeting, the Unit Managers will discuss the issue and will be asked to share with their respective staff about the ramifications and to collect input. We’re also being asked to consider the looming possibility that staff working in room 200 will be relocated to the west end of room 300, as the two depts. (minus Gifts) would be smooshed together into one floor. This smooshing would most likely be temporary as the main idea is to get the two depts. out of rooms 200 & 300; so we could find ourselves moved into a building on campus that is being vacated (e.g. first floor of Matherly). Yet another log on the fire.

—– Remember, Judy & Rachel are visiting the department in May. Look for an agenda to come out of the Unit Managers Meeting…

This notice is for Aleph accounts only, if your students do not use Aleph then please disregard this notice.

Student Work Study/OPS, Volunteer and non-permanent worker Aleph accounts must be renewed each semester.

Spring semester accounts will expire on Thursday, May 7, 2009.

Please have someone in your department request account renewals through the GROVER system

for any students/volunteers/non-permanent staff currently working this spring who will be returning to work for you the summer semester.

***** Please provide the ALEPH User IDs for all renewals. ******

Thank-you.

Chris will be acting Chair – thanks Chris – and Jack will be the primary backup. Chris make sure to keep everyone posted on your schedule during the time I’m out. Rachel may contact staff with questions regarding orders, materials budgets, e-resources, etc., so be prepared. I hope you all enjoy the one-on-one meetings you will have with Rachel on April 16th — see the Blog post for unit schedules. Unit Managers will want to set individual meetings within their block of 45 mins., so check with them for more info.

I’ll be returning on April 22nd and won’t have Web access or email while in Colombia (also no phone, paper, or tv – yes, that’s still possible!). I will do email and may even Blog from the Acq. Conference in Oxford during the week of 4/13-4/20. Best, Steve

(1) Rachel and Judy will be visiting us during our quarterly department meeting on Tues., May 5, from 10-11 a.m.

(2) Rachel will be visiting with each staff and the units in the afternoon on Thurs., April 16, during the following times:

Paying Unit: 1:00-1:45

Serials Unit: 1:45-2:30

Monographs Unit: 2:30-3:15

E-Resources Unit: 3:15-4:00

Agenda for the Dept. meeting with Rachel & Judy will be forthcoming. Thanks, Steve

Betsy sent this link out to her dept. It has information about the proposed budget cuts.

President Machen’s Web site includes a list of questions and answers related to the budget that I recommend looking at before the department meeting tomorrow – http://budget.president.ufl.edu/questions-and-answers/

Hi Folks, at last week’s Library Council, Judy discussed the depressing financial climate of Florida (the state) and UF, now and in the near future. The Provost is requiring the library to devise and submit a proposed budget for a permanent 10% reduction for next FY. This proposed budget is to be sent to the Provost’s office by March 4.

Judy is asking the department chairs and division directors to review their own areas and submit a ‘tier’ of possible cuts – including the 10% but also other percentages from 2%  to 5%. We are to have our tiered budget proposals into the Library Admin Office by Feb. 6, which will give the administrators time to structure the proposals and identify the priorities across the libraries. This 10% reduction would affect all areas – operations, salaries, and materials.

Michele is asking the TS department chairs to discuss the situation with their depts. I’ve asked Chris to organize a dept. meeting soon. Please send Chris or me any issues or questions you’d like addressed at this meeting. Thanks, Steve