Hotkeys in Connexion – pt.1
*Note* I started writing this before the workshop, but I thought it bore repeating … often!
Have you ever noticed the “User tools” toolbar, or seen something that says “Assign user tools” in Connexion? How about the blue numbers on some of your coworker’s Connexion screens, that may not be on yours? Well, I’m here today to explain what these are and how YOU can set some of them up.
There are special keys which can be set up to replace a certain keyboard command, or run a macro. I have 4 of them set up on my computer, but most people will have fewer. My setup is:
1 = Make an authority record – creates an authority record for you from the line you have your cursor on.
2 = Add an 043 field – Searches your subject headings and adds the appropriate 043 field.
3 = Generate a CONSER e-serial record (Take the print serial recod you have, and convert it to an e-Serial record)
4 = Add an 034 field (Adds the appropriate 034 field on a MAP record based on the latitude and longitude you have supplied in your 255 field.
So – where do I find these hotkeys? I don’t see them on my toolbar?!?
Yes, you do, and No, you don’t. The big buttons with a number on them is not part of the initial setup, but can be added easily (I’ll explain soon). However; there is a “User tools” bar (it looks to me like a double-sided wrench) and if you click on it all your assigned keys will show up. You can always call the numbered icons up from there – although I have actually removed this from my Connexion setup.
To assign a macro to a hotkey:
1) Click on Tools
2) Trace down to User tools, then over to “Assign” (at the bottom)
This will bring up a box that says “User tools” at the top. Since we are looking at adding macros …
3) Under “Display Commands for Category” click the radio button next to “Macro”
4) You will see a list of available macros. Highlight the one you want by clicking on it once
5) Check to see if anything is listed under “Current User Tools” – if there is something there, consider using that instead of assigning a new user tool. If it is blank or you want a duplicate tool assigned anyway …
6) Click the down arrow under “Select New User Tool” and pick the number you want. Call me silly, but I like to start with Tool 1 and work my way down the list.
7) If the tool you have selected is assigned to ANYTHING, it will have this listed next to the lable under the heading “User tool assigned to”. If there is something there, then that tool will be wiped out, so consider how much you want this to be the assigned tool.
8 ) If you want to assign this number to this tool, then click “Assign tool”, then click OK to close the box or assign your next tool.
But wait!! I can’t see the number in my toolbar?!?
That’s because you have assigned the tool, now you have to put the number on your toolbar.
9) Click on “Tools”
10) Trace down to “Toolbar editor”
11 Go WAY down the list until you find the number button you just assigned something to, then click and drag it to where you want it on the toolbar.
All done – and now you also know how to add some buttons for things you wanted to add – AND (come closer, I have a secret to tell you!) You can drag useless icons off the toolbar and into this box and they will be off your toolbar!!!
Pretty neat!!!
Next time, I will go over how to set up text strings again … unless I can con Jorge into writing it for me.
