Dutch Caribbean Libraries Collaboration

To start with the general one on dLOC:

Followed by the workshop presentation:

The outcome of the seminar, containing four resolutions, has been sent out to participants for review. The full text is copied underneath. Response is requested by 9 October 2008. For more info please contact Margo Groenewoud

 

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On 25 & 26 September 2008, 41 delegates from various Dutch Caribbean libraries and institutions held a seminar on Curaçao to discuss possibilities for further cooperation. They were joined by representatives of OCLC and the Digital Library of the Caribbean. The seminar was generally productive. We have worked on four area’s:

·          co-operation: what do we want & how to do it

·          participating in the Digital Library of the Caribbean (dLOC)

·          (jointly) using OCLC for cataloging

·          aligning special collection acquisition and preservation

 

In this document the outcome is summarized in four resolutions. Each resolution contains a set of basic principles concerning the topic. Based on these principles, project steps are defined to put the principles into practice. These are all assigned to an owner. Where defining a project plan is a first project step, you might see that not all other steps are fully specified. This will be part of the project plan.

 

At the end of this document you will find the names of the institutions supporting the resolutions and staying involved in follow-up. The actions are defined in cooperation with representatives from OCLC and dLOC, who have kindly offered to facilitate the follow-up.

 

Curaçao, oktober 2008

Margo Groenewoud

University of the Netherlands Antilles

 

 

 

Resolution – 1 – on what to work on cooperatively & how

 

1.      share information between libraries (basic & actual info, eg newsletters)

2.      reach out to clients together (eg factsheet on where to find what…)

3.      meet on a regular basis (platform?)

4.      work with deadlines

5.      decide on follow-up in terms of:

a.      resolutions

b.      define projects & roles & deadlines

c.      share the work

6.      have a website as a group

 

Project Steps:

 

• provide mailing list by seminar organisation [3 Oct 08]
• organise local follow-up meetings to work on 1.2 (& 1.6) [Nov 08]
• create Blog with segments for special projects by Ans Koolen [Nov 08]
• share information on the Blog (all) [Nov 08]
• organise next plenary meeting on Aruba in April 09 by BNA [Apr 09]

 

 

 

Resolution – 2 – on cooperative framework for joining dLOC

 

1.      decision on who will join (= regular participation) needed by October 08

2.      decision on who will participate in Newspaper Phase needed by October 08

3.      communication through Blog (not-public) by November 08 (Ans Koolen)

4.      coordination by Brooke (dLOC), starting with project plan by 3 October

5.      training & alignment meeting needed (April 09)

 

Project steps:

 

• project plan                                                                                    3 Oct 08
• decide to go ahead (+ shakeholders)                                         Oct 08
• define what to digitize (+ catagorize)                                            Nov 08
• buy material (eg scanner)
• training by dLOC                                                                         Apr 09
• have alignment meeting                                                                    Apr 09
• present proceedings at Acuril 09                                                        June 09

 

 

 

Resolution – 3 – on cooperative framework for joining OCLC

 

1.      to decide on a joined effort by end of Oct 08

2.      get insight in project steps (preparation & implementation) by 3 Oct 08

3.      get better insight in added value of joined effort (business case) by 3 Oct 08

4.      coordination by Antonio, starting with a project plan by Oct 3

 

 

Project steps:

 

• project plan, incl business case                                                     3 Oct 08
• decide to go ahead                                                                       Oct 08

 

 

 

Resolution – 4 – on aligning special collection acquisition and preservation

 

1.      inventorize special collections of all Dutch Caribbean Libraries and other institutions

2.      get better insight in projects regarding acquisition and preservation

3.      inventorize collaboration needs of special collections institutions 

4.      reach agreements regarding acquisition and preservation

5.      central coordination by Lianne, with designated coordinator on each island

 

Project steps:

 

• send format for an inventory to all libraries, by Lianne                               Oct 08
• assign coordinators for all islands                                                   Oct 08
• organize meeting on island-level to work on 4.2, 4.3 and 4.4               Nov 08
• give regular update of acquisitions (can be part of Blog)                       Nov 08
• organize follow-up meetings when needed                                        ongoing

 

 

As agreed by:

 

UNA Library

 

With kind cooperation of:

 

OCLC – Antonio Alba

DLOC – Brooke Wooldridge and Laurie Taylor

What to work on cooperatively & how

1. Share information between libraries (basis & actual info eg newsletter)
2. reach out to clients together (where to find what…)
3. meet on a regular basis (platform?)
4. work with deadlines
5. decide on follow-up in terms of:
   1. resolution (today)
   2. define projects & roles & deadlines
   3. share the work
6. have a website as a group

Resolution on dLOC

• decide on who will join by October 08 = regular participation
• decide on who will participate in Newspaper Phase by October 08
• communication through Blog (not-public) by November 08 (Ans Koolen)
• coordination by Brooke, starting with project plan by October 3
• training & alignment meeting (March 08)

Project steps:

1. decide to go ahead (+ shakeholders) Oktober 08
2. define what to digitize (+ catagorize)
3. buy material
4. training by dLOC March 09
5. have alignment meeting
6. present proceedings at Acuril 09 June 09