UF Libraries’ Meeting Minutes

Public Relations & Marketing Committee
Meeting Minutes – March 19, 2009
LW Conference Room 419, 10:30-11:30am
Members Present: Aimee Barrett, Val Davis, ‘Nita Ferree, Barbara Hood, Natalie Lane, Patti Morgan, and Jay Wiese

• Announcements
Natalie said that ARES software was scheduled to be installed next week at the HSCL in April. She also announced that this was her last meeting. Natalie has accepted a job with Marion County Public Library System. We will miss her and truly wish her well. Ryan Litsey will take her place on the PR&M Committee.

• Monthly Meetings
The group voted unanimously to resume meeting on the 3rd Monday of each month (instead of semi-monthly). Val will not be here for our April meeting so Barbara will take the lead. We will discuss the procedures for meeting responsibilities in Val’s absence at another time.

• Discretionary Funds
Alicia Antone submitted a request for $85.00 for Publix dessert trays for the Paul Harris book signing on April 2nd. Members present voted unanimously to grant the request.

• Marketing of Databases
Aimee said that during a quarterly meeting with Dean Russell at the Journalism Library, a staff member suggested that we could be doing a better job of marketing the library’s databases. Val will ask Tom to start featuring different databases on a rotating basis in the “News & Highlights” section of the new website.

• Dissertation Brochure Template
Natalie had proposed working on a brochure and website covering dissertations and theses. She will work with Ryan Litsey to create a brochure of UF and non-UF resources and copyright. Val will continue to work with Ryan after Natalie leaves.

• Table Top Display
Barbara and Val had been given the go-ahead to purchase a new table top display with unspent funds. Barbara presented two possible models that she and Missy had identified. The committee voted unanimously to purchase the Xpressions Tradeshow Display providing that new reprints could be created. [After Note: Barbara found out that he table top display we liked best ($1,495) is three-dimensional with two panels in the back and a third that protrudes in front, which is the main focus panel. Each panel can be replaced for $300. The committee voted by email to purchase.]

• The Posting of Future Meeting Agenda Items
In order to provide more background information on PR&M meeting agenda items, Val proposed to post them on a blog similar to AGRSSR (Advisory Group for Research Services and Scholarly Resources) at http://agrssr.blogspot.com. We decided that it would be a good idea to try it as a pilot.

• ArtBash as a Permanent Line Item
Val and Barbara had discussed this with John Ingram. He felt that Classic fare catering seemed acceptable for this event. We unanimously voted to set aside $400 for this affair as a permanent line item.

The funding for Elegance of Science will be considered at a future meeting.

• Future Catering Concerns
It was recently made known that if any event brings in attendees other than UF library personnel, any food service must be catered by a licensed food vendor. The Edible Books Contest entries can no longer be consumed at the event.

Public Relations & Marketing Committee

Meeting Minutes – July 28, 2008

Members Present: Val Davis, Chelsea Dinsmore, `Nita Ferree, Barbara Hood, Natalie
Lane; Carol McAuliffe, Angela Mott; John Nemmers; Richard Saltzburg, and Jay Wiese

Introductions
This meeting was the first for our incoming members and the last for out outgoing members. Introductions were made and the new members were welcomed.

Incoming members: Natalie Lane, Carol McAuliffe, Richard Saltzberg, Jay Wiese
Outgoing members: Steve Carrico, Chelsea Dinsmore, Angela Mott, John Nemmers

Announcements:
Angela is heading up the committee for Smathers’ Library Homecoming float. Two themes have been selected and voters will make the final choice. “Swamp or Bust” will be a green SUV decorated to look like an alligator; and “Road to the Swamp” would be a country scene and most likely be built on a flatbed truck or trailer. Judy will be arranging the funding. The HSCL and Law Library are welcome to join in. Anyone interested in helping out in anyway should get in touch with Angela.

Faculty Author Series:
Chelsea and John have agreed to organize the Faculty Author Series and reported that none of the authors were available during the summer. This year the sessions will be planned for weekday afternoons. The three authors have signified their willingness to participate, but no dates have been set (although it would be ideal :

Dr. Deborah Walker King, Associate Professor African-American Literature, American Literature, Women’s Studies & Feminist Theory and author of African Americans and the Culture of Pain.

Dr. Stephanie Evans, Assistant Professor in African American Studies and Women’s Studies, and author of Black Women in the Ivory Tower, 1850-1954: An Intellectual History.

Dr. David Colburn, Professor of History and Vice Provost and Senior Associate Vice President for Academic Affairs is interested in presenting in early November. His book: From Yellow Dog Democrats to Red State
Republicans: Florida and Its Politics since 1940.

The three authors have signified their willingness to participate, but no dates have been set (although it would be ideal if Dr. King could present in February during Black History month and if Dr.Colburn could present in October or November. He expressed interest in a political panel discussion).

The Library Tech Expo for new faculty is set for Wednesday, August 27th 10am-2pm at Emerson Hall.

Chelsea announced that the first session of this year’s Let’s Talk About It! Jewish Literature: Identity and Imagination (http://web.uflib.ufl.edu/letstalk/) will be Sunday, August 31 at 3:30 p.m. See additional schedule details below. All programs will be held from 3:30-4:30 p.m. in room 1A in Smathers Library (East). Posters will go up next week.

John said that Special Collections will have politically-themed exhibitions in the fall, which would nicely compliment Dr. Colburn’s session.

GIS Day will be held November 19th this year. Ads will be placed in the Alligator. It was discovered that the Committee had not actually decided what it was going to award. Val said she’d check her notes. Whether to make this a regular line item or not was discussed (like the annual Art Bash).

Editors for the PRAM LibGuides page.
Jay asked to be included as an editor for LibGuides; editors now include: Barbara, Val and ‘Nita. Also, the Library 2.0 group is experimenting with a central blog site for managing meeting minutes from UF Library committees. Currently, Val and `Nita (with Laurie Taylor as lead blog manager) have been given editor-rights. (It turned out to be the blogs page at: blogs.uflib.ufl.edu/minutes) We might try publishing the PRAM minutes at that site, to see how that works. Val will continue to post minutes on our old site until we have a chance to more carefully explore using blogs for minutes.

Discretionary Fund Requests
The PRAM budget has not been approved at this time, but Barbara said that it should be the same for this year.

1.) Laura Jordan requested approximately $100 to cover sodas and cookies for the Library Tech Expo.
The committee unanimously approved the request.

2.) Amy Buhler requested $150 for refreshments and decorations for the Elegance of Science reception.
The committee unanimously approved the request. Barbara Hood will send Amy contact information for a donation request.

Rotating Open House
There is a line item in the budget for a once-a-year, $200 rotating library open house event. PRAM would award the money for refreshments, but the library would do the rest. Barbara does the PR and posters. `Nita volunteered to take the lead for drafting guidelines for this award to be discussed via email.

Alternative Approach
Richard wondered if it might not be fun for PRAM to award food items so that awardees would make refreshments-from-scratch.

Items Tabled for Future Discussion
· Handouts
· PRaM Annual Report – We need to do another one
· “Programming that inspires students to have a sense of ownership of the Libraries” discussion
· Flash Drives

May, 2008
There was no physical meeting of the committee during the month of May. Instead, business was conducted via email.

Announcements
Rotation of members:

Natalie Lane (Course Reserves) was proposed as the 4th new member (along with Richard Saltzburg in Collection Management); Carol McAuliffe from GIS; and Jay Wiese in Acquisitions and Licensing). They will be replacing the members at that are rotating off the committee at the end of June.

The new PR and Marketing LibGuide is up and linked at: http://libguides.uflib.ufl.edu/content.php?pid=6577

Proposed Discussion Topics:
Chelsea and John: Faculty Author Series
Comments: No comments.

The discretionary fund form needs to be reworded to reflect what we can cover and the limits of our funding.

Comments:
Angela: “Maybe having a list of examples (examples of things we can fund, examples of things we can’t fund) would be helpful? It could be a link on the form to another page if you think it would clutter the form too much.”
Val: “I added some text to the discretionary fund (see bolded sentences). Let me know if you have other changes/suggestions for wording (http://libguides.uflib.ufl.edu/aecontent.php?pid=6577&sid=41066):”
§ Any permanent library employee may submit a proposal. Proposals from departments and units are also welcome.
§ Successful proposals will fund activities that promote an increased awareness of library resources or services for an audience of current or potential library users.
§ Proposals must fund activities that are consistent with library mission, goals and objectives.
§ Selected proposals are awarded funds dependent on the budget and the number of proposals received.
§ Itemized budget requested for recognition activity (not to exceed $150).

John suggested that this read as: “Proposals must include an itemized budget (not to exceed $150).” Discretionary funds may be coupled with partial funding received by other sources that will support the proposed activities and preference may be given to proposals that include partial funding from other sources.
§ Proposals are accepted year-round and are reviewed and awarded by the Public Relations and Marketing Committee.
§ The committee will provide the funds and possibly help in other ways, but it is the responsibility of the requester to handle the project. This fund is a component of the annual budget of the Public Relations and Marketing Committee and is designed to fund refreshments or promotional materials for activities that will establish a clear and positive image of the libraries and increase awareness of the scope and value of the libraries’ services in the university community.

Last Meeting: August 21, 2008

At the last meeting, we covered progress on various projects, discussed the tech expo, the Libraries’ website, and more. The group has now completed its year long charge and in that time, the group has made a great deal of progress toward many varied goals, and delivered a number of completed projects. Because of the group’s success and because of the Libraries’ continuing need for a tech innovation group, Michele Crump is reconfiguring aspects of this group and other groups into a new group under emerging technologies.

Next Meeting: August 21, 1-2PM, Library West 419:

• Tools/tips: Basecamp signup information, Fireshot for documentation; Google doc templates, especially with Gmail for students; Zotero with server support by fall; block Beacon
• Communication: training class update; pages like this one; Tech Expo @InfoCommons
• Survey (Elizabeth, Marilyn, and Jason have notes from the expo and are planning; Matt and Jason have other notes from the expo).
• NEFLIN Annual Meeting
• Updates
• From a student, this blog post
• Setup Outlook to show Gmail folders and drag and drop into them

August 18 meeting rescheduled to August 21 per conflict with LFA meeting.

July 28, 10-11am in Library West 419

July 28, 2008 notes

• West 419 is preferred for a meeting location
• First year postmortem of work in process, work completed or self-sustaining, and next steps
• Discussed VIVO, wikis, blogs (need a class), survey, blog for all minutes, and more, but many people couldn’t make it so we will most likely continue this at the next meeting
• Tech Expo at the InfoCommons is coming up

June 3, 10:00-11:30am in the Smathers Conference Room

Lots of people are out right now (ACCURIL, Cornell, Educause). so this meeting will largely be an update and then we’ll meet again after ALA.

Updates on campus technology:

• CIO: Marc Hoit leaving
• Shibboleth: http://docs.osg.ufl.edu/shibboleth and http://shibboleth.internet2.edu/
• Sakai: http://sakaiproject.org/
• Achilles: http://nersp.osg.ufl.edu/~oitnews/2008_03/achilles.shtml
• Open-Systems web hosting: http://docs.osg.ufl.edu/hosting
• IT Newsletter: http://nersp.osg.ufl.edu/~oitnews/2008_06/

Libraries & Campus Tech Projects/Tools:

• Elluminate: http://www.elluminate.com/
• TIAC: http://newsletters.at.ufl.edu/twt/summer-2008/tiac-committee.html
• CITT Toolbox: http://www.citt.ufl.edu/toolbox/
• YouTube: http://www.youtube.com/user/UFlibraries

Others:

Discussion

• Discussion of what worked & didn’t for the Expo (i.e. next time needs to be in West during a busier semester time, like the first few weeks of classes)
• Discussion of next steps
• Working on getting the Libraries’ work added to pages like the CITT toolbox
• LibGuides policy/setup needed, a potential draft policy is on the LibGuides wiki page.
• Val, Sara, and Winston go to Ithaca June 1-4th for a VIVO training session, and will likely present at the July 10th Cross-divisional meeting (and maybe others after that as needed).

Potential policy draft (based on the blog policy):

Account Creation:

1. All LibGuides accounts must be approved by the supervisor for the department and branch (when applicable) in which the account owner works.
2. All passwords must be secure, following normal UF guidelines.
3. All account creation will be through sys help that lists the account owner’s department and branch, and confirms supervisor approval.LibGuides accounts are for full time library staff (for others, please provide additional reasoning in the SysHelp).
4. For changes in LibGuides administrators, use a SysHelp and submit the name of the LibGuide(s), the name of the previous administrator, and the name of the new administrator. (Changes may be confirmed with department supervisors. This is to ensure up-to-date account information for coordination and maintenance.)

Comment Moderation:

1. Comment moderation is at the discretion of the LibGuides administrators registered by the accounts creation with Systems. They are responsible for both content moderation and comment moderation. They may enable or disable comments. They are responsible for maintaining University Standards.

Coordination: Templates & Shared Guides

    Each branch or department will:

1. Ensure coordination and maintenance for published guides, with at least one active account assigned for each guide and  a method for ensuring updates for collaboratively maintained guides.
2. Assign a single person to be a LibGuides liaison, like other Systems Liaisons for the purposes of coordination and support.
3. Coordinate with the Library Webmaster to plan and implement centralized guidelines for design and layout that follow the basic design requirements already established. The  Library Webmaster will share the plans across the libraries so that innovative ideas and common resources are easily shared throughout the libraries.

April 15, 10-3 in the Smathers Conference Room & 1A (or the hallway if the Read-A-Thon is rained out and in 1A). Full showcase! Expo/Showcase: Stuff to Do

April 9, 10:30-11:30am in the Smathers Conference Room & 1A

Staff Pre-Showcase

This will be our rehearsal/draft presentation for staff at all of the libraries. We’ll cover all of the same topics, so we’ll need all materials available by now, but this will also be a draft for the full showcase next week. It looks like most of us can make this, but if not please email me. This date is tentative pending our availability. Expo/Showcase: Stuff to Do

March 20, 12:30-1:30pm in the Smathers 1A

LibGuides Brown Bag

Meeting: March 13, 10:30-11:30am in the Smathers Conference Room

Planning the Expo:

• Defining what to include
• Defining what’s needed
• Where–most likely 1A, but what other areas needed?
• Draft blog policy from systems

March 6, 10:30-11:30am in the Smathers Conference Room

This meeting was meant to plan the Expo (Defining what to include; Defining what’s needed; Where–most likely 1A, but what other areas needed?) but we got LibGuides! Michele and Tom M. came to help clarify the current needs as this all evolves and the meeting centered on what to do to help support LibGuides and the group decided to hold a journal club/brown bag to discuss it with the many folks already using it. Our next meeting will be to plan the expo.

February 21

Went over what we’d accomplished since the last meeting. We were hoping to have some tech infrastructure (wikis, blogs, CMS, LibGuides), but we don’t. Laurie emailed Michele to see how to best proceed without those tools and copied the group on it.

Discussion of the expo was lively and we’re aiming for April 16 for right now.

Jason sent the Toolbar out to all staff this morning.

February 7

(20080207.doc)

Agenda:

1. Chris Sessums coming to the group to speak about Web 2.0 from a library-user perspective (Chris directs the distance learning programs in the College of Education, and his research is on Web 2.0 for teaching and research).
2. Discussion of new charge.

• New charge is to plan the showcase/expo event to get patrons interested in what the Libraries have and do and what we could do. We will show all developed tools at this point, but we will have the expo whether or not we have new services to release. This will be this spring, so March or April.
• The larger part of the new charge is to develop subject-based virtual library landing and supplemental pages, working from what Peter McKay has developed for the Business Library to extend that model into one for psychology, education, law, and/or another area. I would think we would work on these areas because we have collection managers/subject specialists from each on the committee. We can choose two or three if that’s better, but we need to do at least two and we’ll need to have drafts done by early March for director and Collection Management review.
• Set up groups for the subject-based virtual library landing and supplemental pages.
  • Group 1: Gender Studies
  • Group 2: Education
  • Group 3: Expo
  • Group 4: Optional additional subject-based group
• Notes:
  • Chris Sessums came and spoke and his notes are on his wiki: http://onewisdom.pbwiki.com. He works with distance education and with using technology to connect teachers as professionals, so his work is right in line with what we do. He’s a great resource for any of our work, and an excellent speaker for events.
  • We spoke briefly about the new assignment and signed up for different groups. We need to set up and plan an expo and make the template for the subject guide virtual libraries and start developing content for them. For the expo, people mentioned the tech showcase and that we could promote our expo at it, and people mentioned the work done by Rochester and the University of Minnesota and how they gave people art supplies and asked them to design the perfect library and others used easels with markers and posted a question and day and the answer to increase knowledge and interaction.

January 31:

Tools page added to Library Website, with toolbar, games, RSS help page, and available to add to new items to as they come up. Additions  to the page can be from the group or from anyone in the libraries!

http://www.uflib.ufl.edu/tools/

Yay for the toolbar being out (even quietly for a bit before a big release)!

Spring Meeting Times; responses by day/time: 

Based on everyone’s responses, Thursday mornings are best.

January 24 (Thursday): 10-11am, in Library West room 419 — please note new location!

Michelle will be attending this meeting and discussing goals for the rest of the Working Group, so the other January 10 meeting was cancelled and the information below may change.

• Goals for rest of Committee time:
  • Finish projects in development (this may include writing policies).
  • Connect these and/or other Web 2.0 technologies
    • To use-cases in and for the Libraries, this may include other committees and groups
      • Tom Minton asked if there might be a sort of MyLibrary portal to allow patrons to create a personal library page using GatorLink authentication. This might be something to examine now or after the Libraries are on campus AD so that this could more easily be tested if it does matter.
    • To publication and conference options: ACRL 2009, others.
  • Involve others: student surveys, staff surveys, events like the showcase or a symposium/exploratorium?
  • Everything should do at least two things (presentation becomes a publication; fun technology serves a need and creates a presentation or publication). What areas do we want to target?
• Discussion of what areas to help with Web 2.0 (with an eye toward internal professional development through publications and presentations)
  • Specific services/groups: Recruitment? Services? Instruction? Promotion?
  • Development/Outreach: Approve/veto adding Library 2.0 components or overall to areas/experts for the speakers bureau and other outreach areas. If approved, who to add and what areas?
  • Collaborations: Asking people here who are involved with larger groups how we can collaborate?
    • Faculty Learning Community (due Feb 22);
    • A group of us could write a proposal for this to use two subject areas (two affiliated departments, one science and humanities, or one undergrad and one grad of any type; or however many work for a useful data sample) working with faculty from corresponding academic departments and then use that collaboration to develop better/more/new library services in terms of Web 2.0 services that support the department, the LIbraries, students, faculty, and that serve as a model for this to be extended across UF.
    • This could be with VIVO, while it lives outside of this committee, it could be a project to further investigate how to use it to join multiple departments/groups.
    • The program is to conduct “activities with the goal of producing a publishable project, web workspace, course offering or other predetermined outcome which is interdisciplinary (or cross-disciplinary) and community

      building.” We could be info-tech liaisons with two other groups, making a collaborative web workspace that meets current needs, forsees upcoming needs, a paper(s) could come of the collaborative development work, and we could make or revise an existing course based on the collaboration.

January 10 (Thursday): 10-11am, in the Smathers East Conference Room (Smathers, 1st Floor); cancelled

Dec. 10, Monday

Comments/changes were due by 5pm or notification of more time, if needed. No requests were received for additional time, so the Preliminary Report was submitted (20071210.doc).

Comments/changes on current Library 2.0 page were due 5pm. The page will go to the Resource Navigation Committee for review:  Library 2.0 Page. Please note that this page includes toolbars so approval on this page will mean their release–let me know if this isn’t good. No requests for additional time, so the page has been sent to the RNC.

Tuesday, December, 4, 10:30-12pm, in the Smathers East Conference Room (Smathers, 1st Floor)

• Agenda from meeting
• Library 2.0 Showcase, postponed until something to show
• Discussed working with others, like NEFLIN, or internally to connect the Web 2.0 work with possible publications
• Maybe present at this? or for ACRL 2009
• Plan January meeting time.
• Set goals for the rest of the Working Group duration (through August 2008).
• Plan student survey (and any others to be done). Survey will be created by subgroups for their topics and then compiled together. Will be sent in early spring semester.
• Reading presentations and watching Web 2.0 Summit videos and using in next steps?

Tuesday, Nov 6, 11-12pm, in the Smathers East Conference Room (Smathers, 1st Floor)

Summary:

Discussed having a Library 2.0 showcase and we will plan on doing that for early February (after ALA) and Marilyn may check with Chris Sessums on him attending/speaking and Missy may check with her superpatron, and we all may start adding other people to subgroups from outside the library now or after the showcase. Showcase may be planned for the Plaza of the Americas; if so, we’ll ask Barbara Hood for help in getting a permit and equipment to have electricity, a projector, and computers there.

Discussed adding Library 2.0 components or overall to areas/experts for the speakers bureau and other outreach areas.

Discussed preliminary report and the subgroups will complete their areas and offer overall comments and suggestions for it and we’ll finalize it between now and the next meeting.

Discussed spring meeting schedule: do T and R mornings at 10:30am work for everyone or what day and time would be best?

Agenda:

• Schedule a Library 2.0 showcase where we show what we’ve made and what we’re investigating!
• Discusss subreports (due Dec 10): Each subgroup will contribute a modular section on the technology they are investigating. The subreport will define the technology, why it was chosen for investigation, what has been done, what are the next steps? The next steps may be implementation, choosing to pursue another technology, or what else is needed to pursue that technology further (money, programming help?).
• The larger group will also discuss what to include in the larger report for background and for the general roadmap to Library 2.0.

  20071105Lib20.doc

• Plan December and January meeting times.
• Firefox sticker applications due Nov 9, do we want to and can we apply?
• Remind Missy to talk about the student who discovered what we’re doing…
• Agenda: 20071106Agenda.doc

•   Thurs, Oct 4, Meeting:
• • Discussed planning student survey. Each project group will contribute survey questions for the overall survey.
  • Went over feedback from the Libraries staff survey: major categories were:
    • Want: more email space; blogs; documentation/training
    • Receptive: Facebook, Tagging, wikis, toolbars, SL and games
    • Confused: toolbar (some thought this would go on the library homepage), UF databases, wikis, SL and games
  • Went over group work: what’s been done, what’s coming up.
  • Discussed planning milestones for the subgroups and subreports on development activities and will plan at next meeting, by the end of this semester to share with the Directors of Technical Services and Public Services.     
  • Planned to discuss sharing information for first milestone via a Library 2.0 showcase. Showcase could be in a brownbag/training course format and would include all projects, resource pages (possible sample page), what to build now so that others can easily follow along and contribute?
  • Discussed possibility of Library WebCT course for internal training.
• Libraries staff survey sent and is online here. Survey results are here.
• Groups are basically full and should be setting meetings and planning from there!
• Sent Email Request for Volunteers (text is here)
• Emailed Amy Buhler about working on tagging and toolbar groups after Stephanie mentioned Amy’s presentation covered both
• Met on Wed. and group decided to form small groups to investigate different technologies
• First meeting, with homework to define technologies and needs

Humanities and Social Sciences Services Department
Library West Info Commons Planning

The Info Commons will be the focal point of the library’s third floor. This area will allow the Libraries to deliver new services by functionally integrating technology and reference service in an increasingly digital environment.

Phase I: Concept Team
A Concept Team was formed to assess the technology needs of the current library users and to make recommendations for the creation of the new Info Commons area. Based on information gathered from faculty, students, and some staff, the Library West Concept Team identified the issues and major technologies needed to further bridge teaching and learning with research and discovery within a library facility. An exploration of these academic user needs indicates how users perceive the Library and its ability to synergize the stated needs for productivity technologies with the information skills of Library Reference staff. Generally, this new service delivery model is required to support the needs of our academic community in the continuum of research and discovery towards presentation of knowledge.

Concept Team Proposal – submitted on February 24, 2005

Library West Concept Team:
LeiLani Freund
Tara Cataldo
Marilyn Ochoa
Marina Salecdo

Committee Charge

Members: Carol Drum, Facilitator, Michele Crump, Colleen Seale, Bob Singerman, Denise Bogart, ex officio.

Description of Responsibilities: The annual evaluation/performance appraisal process for library faculty provides a consistent way for a supervisor to monitor progress, document contributions, and identify areas where change, improvement or significantly enhanced skills are needed in order for the individual to meet goals and contribute to the organization’s effectiveness. It is obviously a key component of the libraries’ Career Development Program. Because librarians have faculty status, it is particularly important that library policies and procedures comply with those for university faculty. Effective documentation and implementation of these policies and procedures will ensure that librarians receive the guidance and direction necessary to meet the University of Florida’s requirements for tenure and promotion. This Committee is charged with evaluating current procedures and recommending changes.

• Compare library policies and procedures relating to annual evaluations for faculty with those of the University to ensure clarity and consistency.
• Review current instructions on procedures for conducting the annual evaluation as outlined in the Career Development Handbook.
• Examine the current standards found in the Career Development Handbook. Assure that the “Standards for Tenure and Promotion” document is clearly written to identify library policy and the criteria to be used as the basis for annual performance appraisals.
• Review the format for annual appraisals for clarity and ease of use. Specifically, examine the ratings categories and their respective definitions to assure that they can be applied successfully to faculty at all levels.
• Determine whether there should be differences in policy and procedures for library faculty whose positions are not tenure accruing (Associate in and Assistant in).

Final Report Due Date: Report due Dec. 2 for discussion at Dec. Library Council meeting (or an interim report on December 2 with an estimate of the final report date)

Committee Role: This report is advisory to the Library Council which is seeking to improve the adequacy and effectiveness of the library’s evaluation process.

Recommended Decision Authority : Library Council

Anticipated Date of Decision Concerning the Committee Recommendation: The Library Council meeting following the submission of the final report.

Minutes: Minutes – a brief summary of actions taken and assignments made — are to be kept and promptly distributed following each meeting to all committee members, and the appointing director. A copy will be posted on the web.

Meeting Agenda: A preliminary agenda for the next meeting should be circulated with the minutes.

Minutes and Agendas

• Assignment completed.

A key Smathers Libraries goal is increasing use of the libraries by our primary clientele. In order for use to increase, we must ensure that faculty, students and staff are aware of what the libraries offer and they must find using them to be a pleasant and rewarding experience. Many of our primary clientele don’t use or even think about the libraries unless they have a specific need that brings them to our doors. With the closing of Library West, library visibility on the campus is less than before. Yet, we have a lot to offer and faculty would benefit by up-to-date information on what the libraries can provide for them and their students. How can we reach them in a way that is meaningful and useful to them?

1. Determine and describe how UF’s faculty are using the libraries. What do they use? What do they not use? How satisfied are they? June 1

2. Identify non-library strategies UF’s faculty are using to get the information they need? What do these strategies offer that the libraries apparently do not? June1

3. Identify key library resources and services that are new to or underutilized by UF’s faculty. June 1

4. Define and develop methods and tools (web pages, handouts, a kit, scripts or talking points, etc.) that library staff can use when working with faculty (personal trainer concept?). The idea is that the tools developed could be used by any librarian to explain library offerings (for example, what our course reserves services are and how to use them) to faculty groups or individuals. July 15

5. Identify venues where this promotion could be done effectively. Is market segmentation an effective strategy? i.e. is it productive to relate specific products and tools to specific venues or colleges or departments? July 15

6. Develop an implementation plan with an evaluation component and a timeline. July 15

Progress will be shared with the Public Services Steering Committee and with the graduate and undergraduate task forces.

Members

* Carol Drum
* Peter McKay
* Pat Reakes
* Colleen Seale

Minutes

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