Announcements
Rotation of members:

Natalie Lane (Course Reserves) was proposed as the 4th new member (along with Richard Saltzburg in Collection Management); Carol McAuliffe from GIS; and Jay Wiese in Acquisitions and Licensing). They will be replacing the members at that are rotating off the committee at the end of June.

The new PR and Marketing LibGuide is up and linked at: http://libguides.uflib.ufl.edu/content.php?pid=6577

Proposed Discussion Topics:
Chelsea and John: Faculty Author Series
Comments: No comments.

The discretionary fund form needs to be reworded to reflect what we can cover and the limits of our funding.

Comments:
Angela: “Maybe having a list of examples (examples of things we can fund, examples of things we can’t fund) would be helpful? It could be a link on the form to another page if you think it would clutter the form too much.”
Val: “I added some text to the discretionary fund (see bolded sentences). Let me know if you have other changes/suggestions for wording (http://libguides.uflib.ufl.edu/aecontent.php?pid=6577&sid=41066):”
§ Any permanent library employee may submit a proposal. Proposals from departments and units are also welcome.
§ Successful proposals will fund activities that promote an increased awareness of library resources or services for an audience of current or potential library users.
§ Proposals must fund activities that are consistent with library mission, goals and objectives.
§ Selected proposals are awarded funds dependent on the budget and the number of proposals received.
§ Itemized budget requested for recognition activity (not to exceed $150).

John suggested that this read as: “Proposals must include an itemized budget (not to exceed $150).” Discretionary funds may be coupled with partial funding received by other sources that will support the proposed activities and preference may be given to proposals that include partial funding from other sources.
§ Proposals are accepted year-round and are reviewed and awarded by the Public Relations and Marketing Committee.
§ The committee will provide the funds and possibly help in other ways, but it is the responsibility of the requester to handle the project. This fund is a component of the annual budget of the Public Relations and Marketing Committee and is designed to fund refreshments or promotional materials for activities that will establish a clear and positive image of the libraries and increase awareness of the scope and value of the libraries’ services in the university community.