• Announcements
Natalie said that ARES software was scheduled to be installed next week at the HSCL in April. She also announced that this was her last meeting. Natalie has accepted a job with Marion County Public Library System. We will miss her and truly wish her well. Ryan Litsey will take her place on the PR&M Committee.

• Monthly Meetings
The group voted unanimously to resume meeting on the 3rd Monday of each month (instead of semi-monthly). Val will not be here for our April meeting so Barbara will take the lead. We will discuss the procedures for meeting responsibilities in Val’s absence at another time.

• Discretionary Funds
Alicia Antone submitted a request for $85.00 for Publix dessert trays for the Paul Harris book signing on April 2nd. Members present voted unanimously to grant the request.

• Marketing of Databases
Aimee said that during a quarterly meeting with Dean Russell at the Journalism Library, a staff member suggested that we could be doing a better job of marketing the library’s databases. Val will ask Tom to start featuring different databases on a rotating basis in the “News & Highlights” section of the new website.

• Dissertation Brochure Template
Natalie had proposed working on a brochure and website covering dissertations and theses. She will work with Ryan Litsey to create a brochure of UF and non-UF resources and copyright. Val will continue to work with Ryan after Natalie leaves.

• Table Top Display
Barbara and Val had been given the go-ahead to purchase a new table top display with unspent funds. Barbara presented two possible models that she and Missy had identified. The committee voted unanimously to purchase the Xpressions Tradeshow Display providing that new reprints could be created. [After Note: Barbara found out that he table top display we liked best ($1,495) is three-dimensional with two panels in the back and a third that protrudes in front, which is the main focus panel. Each panel can be replaced for $300. The committee voted by email to purchase.]

• The Posting of Future Meeting Agenda Items
In order to provide more background information on PR&M meeting agenda items, Val proposed to post them on a blog similar to AGRSSR (Advisory Group for Research Services and Scholarly Resources) at http://agrssr.blogspot.com. We decided that it would be a good idea to try it as a pilot.

• ArtBash as a Permanent Line Item
Val and Barbara had discussed this with John Ingram. He felt that Classic fare catering seemed acceptable for this event. We unanimously voted to set aside $400 for this affair as a permanent line item.

The funding for Elegance of Science will be considered at a future meeting.

• Future Catering Concerns
It was recently made known that if any event brings in attendees other than UF library personnel, any food service must be catered by a licensed food vendor. The Edible Books Contest entries can no longer be consumed at the event.

Meeting Minutes – July 28, 2008

Members Present: Val Davis, Chelsea Dinsmore, `Nita Ferree, Barbara Hood, Natalie
Lane; Carol McAuliffe, Angela Mott; John Nemmers; Richard Saltzburg, and Jay Wiese

Introductions
This meeting was the first for our incoming members and the last for out outgoing members. Introductions were made and the new members were welcomed.

Incoming members: Natalie Lane, Carol McAuliffe, Richard Saltzberg, Jay Wiese
Outgoing members: Steve Carrico, Chelsea Dinsmore, Angela Mott, John Nemmers

Announcements:
Angela is heading up the committee for Smathers’ Library Homecoming float. Two themes have been selected and voters will make the final choice. “Swamp or Bust” will be a green SUV decorated to look like an alligator; and “Road to the Swamp” would be a country scene and most likely be built on a flatbed truck or trailer. Judy will be arranging the funding. The HSCL and Law Library are welcome to join in. Anyone interested in helping out in anyway should get in touch with Angela.

Faculty Author Series:
Chelsea and John have agreed to organize the Faculty Author Series and reported that none of the authors were available during the summer. This year the sessions will be planned for weekday afternoons. The three authors have signified their willingness to participate, but no dates have been set (although it would be ideal :

Dr. Deborah Walker King, Associate Professor African-American Literature, American Literature, Women’s Studies & Feminist Theory and author of African Americans and the Culture of Pain.

Dr. Stephanie Evans, Assistant Professor in African American Studies and Women’s Studies, and author of Black Women in the Ivory Tower, 1850-1954: An Intellectual History.

Dr. David Colburn, Professor of History and Vice Provost and Senior Associate Vice President for Academic Affairs is interested in presenting in early November. His book: From Yellow Dog Democrats to Red State
Republicans: Florida and Its Politics since 1940.

The three authors have signified their willingness to participate, but no dates have been set (although it would be ideal if Dr. King could present in February during Black History month and if Dr.Colburn could present in October or November. He expressed interest in a political panel discussion).

The Library Tech Expo for new faculty is set for Wednesday, August 27th 10am-2pm at Emerson Hall.

Chelsea announced that the first session of this year’s Let’s Talk About It! Jewish Literature: Identity and Imagination (http://web.uflib.ufl.edu/letstalk/) will be Sunday, August 31 at 3:30 p.m. See additional schedule details below. All programs will be held from 3:30-4:30 p.m. in room 1A in Smathers Library (East). Posters will go up next week.

John said that Special Collections will have politically-themed exhibitions in the fall, which would nicely compliment Dr. Colburn’s session.

GIS Day will be held November 19th this year. Ads will be placed in the Alligator. It was discovered that the Committee had not actually decided what it was going to award. Val said she’d check her notes. Whether to make this a regular line item or not was discussed (like the annual Art Bash).

Editors for the PRAM LibGuides page.
Jay asked to be included as an editor for LibGuides; editors now include: Barbara, Val and ‘Nita. Also, the Library 2.0 group is experimenting with a central blog site for managing meeting minutes from UF Library committees. Currently, Val and `Nita (with Laurie Taylor as lead blog manager) have been given editor-rights. (It turned out to be the blogs page at: blogs.uflib.ufl.edu/minutes) We might try publishing the PRAM minutes at that site, to see how that works. Val will continue to post minutes on our old site until we have a chance to more carefully explore using blogs for minutes.

Discretionary Fund Requests
The PRAM budget has not been approved at this time, but Barbara said that it should be the same for this year.

1.) Laura Jordan requested approximately $100 to cover sodas and cookies for the Library Tech Expo.
The committee unanimously approved the request.

2.) Amy Buhler requested $150 for refreshments and decorations for the Elegance of Science reception.
The committee unanimously approved the request. Barbara Hood will send Amy contact information for a donation request.

Rotating Open House
There is a line item in the budget for a once-a-year, $200 rotating library open house event. PRAM would award the money for refreshments, but the library would do the rest. Barbara does the PR and posters. `Nita volunteered to take the lead for drafting guidelines for this award to be discussed via email.

Alternative Approach
Richard wondered if it might not be fun for PRAM to award food items so that awardees would make refreshments-from-scratch.

Items Tabled for Future Discussion
· Handouts
· PRaM Annual Report – We need to do another one
· “Programming that inspires students to have a sense of ownership of the Libraries” discussion
· Flash Drives