March 19, 2009 Minutes
Public Relations & Marketing Committee
Meeting Minutes – March 19, 2009
LW Conference Room 419, 10:30-11:30am
Members Present: Aimee Barrett, Val Davis, ‘Nita Ferree, Barbara Hood, Natalie Lane, Patti Morgan, and Jay Wiese
• Announcements
Natalie said that ARES software was scheduled to be installed next week at the HSCL. She also announced that this was her last meeting. Natalie has accepted a job with Marion County Public Library System. We will miss her and truly wish her well. Ryan Litsey will take her place on the PR&M Committee.
• Monthly Meetings
The group voted unanimously to resume meeting on the 3rd Monday of each month (instead of semi-monthly). Val will not be here for our April meeting so Barbara will take the lead. We will discuss, at another time, how to proceed with meetings when the committee Chair can’t attend.
• Discretionary Funds
Alicia Antone submitted a request for $85.00 for Publix dessert trays for the Paul Harris book signing on April 2nd. Members present voted unanimously to grant the request.
• Marketing of Databases
Aimee said that during a quarterly meeting with Dean Russell at the Journalism Library, a staff member suggested that we could be doing a better job of marketing the library’s databases. Val will ask Tom to start featuring different databases on a rotating basis in the “News & Highlights” section of the new website.
• Dissertation Brochure Template
Natalie had proposed working on a brochure and website covering dissertations and theses. She will work with Ryan Litsey to create a brochure of UF and non-UF resources and copyright. Val will continue to work with Ryan after Natalie leaves.
• Table Top Display
Barbara and Val had been given the go-ahead to purchase a new table top display with unspent funds. Barbara presented two possible models that she and Missy had identified. The committee voted unanimously to purchase the Xpressions Tradeshow Display providing that new reprints could be created. [After Note: Barbara found out that he table top display we liked best ($1,495) is three-dimensional with two panels in the back and a third that protrudes in front, which is the main focus panel. Each panel can be replaced for $300. The committee voted by email to purchase.]
• The Posting of Future Meeting Agenda Items
In order to provide more background information on PR&M meeting agenda items, Val proposed to post them on a blog similar to AGRSSR (Advisory Group for Research Services and Scholarly Resources) at http://agrssr.blogspot.com. We decided that it would be a good idea to try it as a pilot.
• ArtBash as a Permanent Line Item
Val and Barbara had discussed this with John Ingram. He felt that Classic fare catering seemed acceptable for this event. We unanimously voted to set aside $400 for this affair as a permanent line item.
The funding for Elegance of Science will be considered at a future meeting.
• Future Catering Concerns
It was recently made known that if any event brings in attendees other than UF library personnel, any food service must be catered by a licensed food vendor. The Edible Books Contest entries can no longer be consumed at the event.
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