Cataloging Guidelines
• Search Aleph (by title, SuDoc number, etc.)
o Use matching Docs bib if item record is missing
o Use matching Docs item if item record has fake barcode
o Do not add print holding to fiche/film bib
o Retain fiche/film holding attached to print bib
• If not in Aleph, search OCLC
o Accept all levels of OCLC copy
o Create K level originals
• Prefer serial and serial/analytic treatment over comprehensive analytics
o Link partial analytics in Aleph to serial record as needed; include note “Some listed by separate title” on holding
o Move items for brief circ bibs to serial title and suppress bibs
• Do not upgrade records to CONSER or BIBCO standards
• Do not create authority records unless needed to improve efficiency
• Add SuDoc number to bib
• Code 008/28 for government publication
• Optionally use HOL 866 field for ceased titles
• Use UFSTO DOCS for Sublibrary/Collection
• Add TKR STODOCS yyyymmdd
• Withdraw/Discard duplicate items within UFSTO DOCS collection (retain best copy)
• Retain UFSTO DOCS items that duplicate items in other collections
April 27th, 2009 at 12:07 pm
I spoke to Betsy and it is just as easy to delete brief circ records (NOT provisionals, but the little 4 line records made by circ staff) as to suppress them.
In cases where we find the analytic has already been cataloged separately, the LKR field can be used to connect them.
Does everyone know how to do this? (my bet is “no”, but I want someone to ask so I know you are reading this!!)