Smathers Library IT Department

Microsoft Office Outlook 2007 contains a Junk E-mail Filter designed to reduce the unwanted e-mail presented in your inbox. The junk e-mail, also known as spam, is routed by the filter instead to a Junk E-mail folder, where it can be more effectively managed. This article discusses the Junk E-mail Filter and how you can adjust its settings to suit your needs.

Additionally, the UF Exchange system has a SPAM Monitoring system called Barracuda that scores incoming mail and either delivers the mail to your Inbox, Junk mail folder, quarantines the mail at spam.mail.ufl.edu, or blocks the flagged email altogether. The default system settings deliver most mail to the Inbox or quarantine and block only the highest probability spam. This article gives detailed instructions on how to manage your Barracuda settings.

For additional questions about spam settings and scoring in Barracuda, visit the UF Barracuda SPAM Settings and Scoring page.

Filed under: E-mail, How To, MS Office, UF Exchange, tips | No Comments »

There seems to be some intermittent issues where the Z:\ drive does not map automatically when users log in. We are working to resolve the inconsistency. In the meantime, you may manually map the drive by following the instructions found below.

1. To connect a drive from Windows Explorer, right-click Start, and then click Explore.
2. On the Tools menu, click Map Network Drive.
3. In the Drive box, click a drive letter.
4. In the Folder box, type the UNC path for the server and shared resource in the following format: \\sl2k3san\deptdata\(your_dept_name)*.

*Insert your department here without the ().

Filed under: How To, san, tips, troubleshooting | No Comments »

We have received several tickets from users stating they are “not able to view the Public Folders in Outlook.” It seems that most users are not using the Folder List View. Here’s what you need to do:

You currently see a list like this when you open Outlook:

Click the small folder icon at the bottom of this window:

You should now see a list like this, including Public Folders at the bottom of the list:

Click the + to expand the Public Folders List until you see UFLIB:

If you cannot access the same Public Folders that you could access before the migration, please submit a Grover Ticket with the specific folders you need to access.

Filed under: E-mail, How To, MS Office, UF Exchange, tips, troubleshooting | No Comments »

All user account passwords in UF Active Directory are synchronized with their corresponding GatorLink account. In addition, the password expiration date is also identical between UFAD and GatorLink.
Users who let their GatorLink password expire should know that their UFAD password will also expire at the same time. The native mechanism to reset passwords in Active Directory for users has disabled through a mandatory group policy. Users are able to reset their password via the UF portal or the UF Help Desk at 392-HELP.

Filed under: How To, UFAD | No Comments »

Enable Calendar Sharing:

1. Select Go from the drop down menu and click on Folder List

2. Click on Mailbox – to select your Exchange account

3. Right click on Mailbox – and then left-click on Properties

4. Click on the Permissions tab and then click Add…

Note:Before a user can access any of your folders (Inbox, Calendar, etc.) you must first give them general access to your Mailbox – “.

Granting permissions to the Default user will give everyone on the Exchange Server access to your account. Be careful not to do this.

5. Select the users you are granting permissions to.

6. To Add a user, select from the Global Address List, click on Add -> button and then click OK

7. After the user is added, you should change their Permission Level to Reviewer and then click OK

8. Right click on the Folder that you would like to share (Calendar, Tasks, Inbox, etc.) and then Left Click on Properties

9. You only need to set the Permission Level to Reviewer when giving access to the Mailbox – folder. For any other folder (for example, the Calendar), you can select the Permission Level that works best for you.

Select the desired Permission level that you would like to grant.

10. Repeat the above steps for each user you want to grant access to.

11. On the computer of the person you are giving access to:

Select Tools and then Email Accounts…

For Office 2000, go to Tools, select Services and continue at Step 12 below

12. Select View or change existing email accounts and then click Next

13. Select Microsoft Exchange Server and the click Change

14. Click on More Settings… and select the Advanced tab, and then click on Add…

15. Enter the email address or the name of the person whose calendar you are opening and click OK

16. Click OK again, click Next and then Finish. You should now be able to see a new Mailbox – which you can now use.

Filed under: E-mail, How To, MS Office | No Comments »

Designed for the end user, this session will raise awareness of faculty and staff on topics including safe Web browsing, principle of least privilege, malware threats, e-mail safety, choosing a good password, encrypting and backing up files, and wireless security. The class is very interactive with discussion topics that get the participants thinking about how to protect their personal computers and work computers both at home and in the office.

With all the bad guys out there, this is important information!

The course is free, but seating is limited. Sign up now at my.ufl.edu! To self-register, sign on to myUFL and navigate to My Self Service > Training & Development. You can then search by date, title, or course number.

Course Number: GET199
Course Name: Cyber Self-Defense
Location: Human Resources Bldg, Room 120 Start Date: Monday, 03/23/2009, 1:30 – 3:30 pm

If you have any questions about this course, please contact:

UF IT Security Team
ufirt@ufl.edu
(352) 392-2061
http://infosec.ufl.edu/

Filed under: training | 1 Comment »

After migration to the University Active Directory, you will log on to a different domain than that on which our web server resides. You will be on the University’s active directory domain, while the web server will be on the smatherslib domain. Because of this, the existing settings connecting Contribute or Dreamweaver to your web directory may no longer work.

Furthermore, because your workstation is on AD and the web server is on smatherslib, you will not be able to access your web directory through the Network Neighborhood as we have done in the past.

Reconnecting Contribute or Dreamweaver to your web directory is a two step process. You must create a network drive “map” to your web directory and you must change the Dreamweaver or Contribute settings for your existing sites to point to the newly mapped network drive.

How to map a network drive:

1. Open the “Start Menu”
2. Open “My Computer”
3. Click the “Tools” menu and select “Map Network Drive…”
4. From the “Drive” drop-down menu, chose a drive letter that is not being used (do not use U: or Z:, these are reserved).
5. Click in the “Folder” entry box and type the new path to your web directory. The format will be like this: \\sl2k3web1.smatherslib.uflib.int\path to your_directory
6. Check the “Reconnect at logon” box.
7. Click “Finish”.

Once you have successfully mapped your web directory, a shortcut to your directory will appear in “My Computer” under “Network Drives”.

You must now change your Dreamweaver or Contribute site settings to point to that shortcut.

In Dreamweaver:

1. Click the “Site” menu and choose “Manage Sites…”.
2. Open your site settings from the list in the “Manage Site” window (you may have only one site listed) by double clicking the site or clicking the site and then clicking the “Edit…” button.
3. Click the “Advanced” tab in the “Site Definition” window.
4. Click “Local Info” in the “Category” list.
5. Verify that the “Local root folder” box still contains the path to your web files on your computer. If not, click the folder icon next to the entry box and navigate to your local files.
6. Click “Remote Info” in the “Category” list.
7. Click the folder icon next to the “Remote folder” entry box and navigate to “My Computer” and the drive letter you mapped to your web directory.
8. Click the “Select” button.
9. Click the “OK” button in the “Site Definition” window.
10. Click the “Done” button in the “Manage Sites” window.

In Contribute:

1. Click the “Edit” menu and choose “My Connections…”
2. Double click on the name for your website connection to open the “Edit Connection” window.
3. Click the “Next” button in the “Edit Connection” window until you reach the entry box labeled “What is the network path to your website?”
4. Click the “Choose…” button next to this box and navigate to “My Computer” and the drive letter you mapped to your web directory.
5. Click the “Select” button.
6. Click the “Next” button until you reach the “Summary” page, verifying the information already entered on each page is correct.
7. Click the “Done” button.
8. Click the “Close” button in the “My Connections” window.

Because we have so many different versions of Contribute and Dreamweaver in use, the procedure for your version may differ slightly. If you have any trouble, particularly in older versions of Dreamweaver, please submit a Grover ticket.

Filed under: Contribute, Dreamweaver, How To, UFAD, Web | 2 Comments »

The default address book is ready. It does not yet have the distribution groups, but we are working on it.

Here’s how to put the #UFLIB Address List first by default.

Open Outlook
Click Tools
Click Address Book
Click Tools
Click Options
In the Show this address list first drop down, select #UFLIB Address List

Filed under: E-mail, How To, MS Office, UF Exchange | 5 Comments »

We thought it might be useful to make a video of how we suggest you setup your outlook prior to the migration tonight. It might help you to ‘see’ it being done by someone.

http://www.uflib.ufl.edu/libsys/webdocs/ufad/premove/premove.html

Please be assured that Systems will be available tomorrow morning (Thursday January 28th) to answer any questions or concerns.

Filed under: E-mail, How To, UF Exchange, UFAD, Uncategorized | No Comments »

Smathers Libraries IT will be coordinating the move on this Wednesday/Thursday to UFAD and Campus Exchange.

Here is the timeline that we are currently operating under:

Wednesday January 28th
5:00PM Email accessed via Outlook will be turned off.
Staff will be asked not to log back on to their computer if they have logged off at this point, until the following morning.
Sometime after midnight Email will have migrated to Campus Exchange by this point in preparation for the following morning. At this point email will be available via Campus webmail
http://mail.ufl.edu

Thursday January 29th
Staff will sign on to their computers as they normally do, and their computer will auto restart.
Staff will sign on with their Gatorlink credentials into UFAD
At this point you will need to follow the instructions below to set Outlook email up properly.
Do no open Outlook until you have made the proper adjustments to your Server path.
*IT staff will be available to ensure the migration goes smoothly

If you have any questions please submit a Grover ticket and you will receive an answer shortly

We advise using Internet Explorer when accessing this site for best functionality

Please bookmark these links in your browser on Wednesday:
http://www.uflib.ufl.edu/libsys/webdocs/ufad/ufad-faq.html
http://www.uflib.ufl.edu/libsys/webdocs/ufad/step_by_step.html

For Mobile Devices:
This link (http://www.mail.ufl.edu/mobile.shtml ) provides the necessary information to assist users with mobile devices that require reconfiguration after the Migration to UF Exchange. If these instructions are not clear please feel free to submit a GROVER ticket and we will assist you in reconfiguring your mobile device. If you are asked for a 4 digit PIN remember that it is made up by you, and just needs to be something you will remember.

Reminder:
IT has scheduled another discussion of the UFAD and Exchange migration. This meeting is primarily to accommodate our evening staff but is open to everyone. Please free to come out and ask questions about the migration and how it will affect you. Note that this is the last orientation meeting scheduled before we begin the move to UFAD and campus Exchange.

Date 27 Jan 2009
Location: Library East 1A
Time: 3:30-4:30

Filed under: E-mail, UF Exchange, UFAD | No Comments »